Step by Step Instructions to Participate in a Zoom Meeting
STEP 1 – DOWNLOADING THE APP (if you have not done this already)
Before joining a Zoom meeting on a computer or mobile device, you can download the Zoom app from https://zoom.us/download.
This link will take you to “Zoom Client For Meetings” – click on DOWNLOAD to open app.
This isNot a Zoom account and you do not need a Zoom account to join a meeting. You are now set to begin.
STEP 2 – REGISTERING FOR A MEETING
You will receive an email like this within 24 hours from the start of the program (webinar, meeting, etc.).
Here is an example of what the email will look like. (Please do not try to enter this meeting below, it’s not valid)
To register for the meeting, simply click on the link. You will be directed to a Meeting Registration page.
After you submit your information, your registration will be approved. You will then receive another email with the link for the Zoom meeting.
The email will look like this (it may vary depending on what email service you use):
STEP 3 – JOINING A MEETING
Click on the “Click Here to Join” link in the confirmation email. ***We suggest that you sign in a few minutes early to address any problems that might arise.***
Click on “Open Zoom Meetings.”
If the meeting has not started, you will see this:
If the meeting has started you will see this:
After you are accepted into the meeting you will be prompted to click on a blue box – Join With Computer Audio
YOU ARE IN and we are glad to see you!!
At top right of screen click on Enter Full Screen. For webinars, we ask you to leave your video turned off. If it is a one-on-one meeting or a conference call, you may turn on your video capabilities.
STEP 4 – OVERVIEW – AFTER YOU HAVE JOINED A MEETING
When you join a Zoom meeting hosted by another user, you are considered an Attendee.
When on a PC, the attendee controls appear at the bottom of your screen (to see the tool bar click on the screen; when using a MAC, the attendee controls appear at the top of the screen).
Attendees have access to these features (from left to right):
Mute / Unmute: Mute and unmute your microphone – click on this icon to unmute to talk, mute to silence your microphone. This is what you need to know.
Start Video / Stop Video: Turns your camera on or off – this means that if you want, you can turn off video if you do not want others to see you, however you will still be able to see the program.
Participants: See who’s currently in the meeting. Click on icon and a list of participants will appear on the right side of the screen.
Share Screen:You will not need this to participate in a Zoom meeting.
Chat: Access the chat window to submit questions to the speaker. Click on chat icon. Chat will open at the right of the screen. Go to bottom and see – type message – write your message (ie hello everyone) and hit the enter button on your computer.
Record:Attendees do not have access to this function
Leave: You can leave the meeting at any time even while it continues for the other participants. To do so, click on LEAVE and follow prompts. Only the host can end the meeting.
STEP 5 – SELECTING VIEW MODE
At the top right of your screen, you will see the words – Gallery View or Speaker View
Gallery view – your screen will be filled with the participants at the meeting Speaker view – your screen will be filled by the person who is presenting
Click on this icon to shift from one view to another
Zoom is a new skill for most of us so we need to be patient as we learn to use this platform.
Since we all learn differently, below are several additional ways of becoming familiar with Zoom.
We suggest that you try more than one resource for learning.
If you want to practice with friends, you can sign up for a free Zoom account at https://zoom.us/pricing
MORE HELPFUL RESOURCES
Zoom has excellent learning and support, including videos: